The state capital Potsdam takes the protection of your personal data very seriously. With this data protection statement, we would like to provide you with an overview of how the state capital Potsdam ensures the protection of your data, what types of data are collected for what purposes, and how they are used. As the website of the state capital Potsdam evolves and new technologies are implemented, changes to this data protection statement may also become necessary.
Personal Data
Personal data is information that can be used to identify you. This includes information such as your name, address, postal address, and telephone number. Information that cannot be linked to your identity (such as the number of users of the site) does not fall under this category. You can generally use our online services without disclosing your identity.
Personal data is collected when you voluntarily provide it to us, for example, when you contact us. This is necessary in order to process your request. The personal data transmitted to us in this way will, of course, be used solely for the purpose for which you provided it during correspondence. Providing this information is done explicitly on a voluntary basis and with your consent. Relevant data will be stored on specially protected servers in Germany. Access to this data is only possible for a few authorized individuals responsible for the technical and administrative maintenance of the servers.
This applies to:
Inquiries via email or contact form:
- First and last name
- Place of residence
- Email address
- Text
Orders for informational materials and brochures:
- First and last name
- Address
- Telephone number
- Email address
- Selection of ordered publications
Newsletter subscriptions:
- Email address
- Title (Mr/Ms)
- First and last name
- Company/Institution
Event registrations:
- First and last name
- Address
- Email address
Registration on Buergerbeteiligung.Potsdam.de:
- Email address
- Username
- Date of birth
- Salutation
- First/Last name
- Address
- Password
- Date of registration/last login
- Procedure-specific actions (comments, suggestions, votes):
- Purpose: Verification according to the participation concept of the citizen budget, user management
With each access of a user to a webpage of the state capital Potsdam and with each download of a file, data about this process is stored in a log file.
Specifically, the following data set is stored for each download:
- Name of the downloaded file
- Date and time of download
- Amount of data transferred
- Notification of whether the download was successful
- Description of the type of web browser used
- IP address
We collect and process this data to ensure the smooth operation of our website and to detect, prevent, and investigate any misuse of our services. Furthermore, we use the collected data for statistical purposes, such as evaluating which devices and browsers are used to access our platform, in order to adapt and improve our offerings based on user needs. The stored data is only evaluated for statistical purposes. There is no transfer to third parties.
Usage Statistics
With each access of a user to a webpage of the state capital Potsdam, an automatic access to a separate Matomo instance (formerly Piwik) on the Potsdam server occurs. The state capital Potsdam generates statistics from the last five hundred and truncated IP addresses of the computers from which requests were sent. Thus, there is an immediate anonymization of these IP addresses; the log data set is therefore reduced. This data is not personal, and it is no longer possible to trace which user accessed which data. Personal user profiles cannot therefore be created. There is no transfer of personal data to third parties.
Active Content
This website www.potsdam.de does not use Java applets, Active-X controls, or other techniques that serve to track user access behavior.
External Content
- The state capital Potsdam integrates external content (e.g., events and hotel bookings). We have no influence over what content is displayed there. The privacy policy of Potsdam Marketing and Service GmbH (PMSG) must be observed, as HTML is directly embedded as an iFrame. For events, we import text and images.
- When normal users use a contact form, the address field data is sent.
- If users use social media applications, the privacy policies of those applications apply.
Use of Cookies
When using the online services, so-called cookies are employed. Cookies are small text information files that are sent by our website and stored on your computer by your browser during access. You can prevent the use of cookies by disabling the cookie function in your browser. However, if you do this, you may not be able to use all the features of the online services of the state capital Potsdam fully. Please refer to the instructions of your browser manufacturer on how to disable the use of cookies.
Disclosure of Personal Data to Third Parties
In the case of brochure orders by you, we will use your personal data only within the state capital Potsdam in the administrative units responsible for sending brochures. We do not disclose it to third parties without your explicit consent. If we are legally or by court order required to do so, we will transmit your data to authorized entities.
Privacy Policy for Social Media
The state capital Potsdam takes the current discussion on data protection in social networks very seriously. It is currently not legally clarified whether and to what extent all networks offer their services in accordance with European data protection regulations. Therefore, we explicitly point out that the services used by the state capital Potsdam, such as Facebook, Instagram, YouTube, Xing, and LinkedIn, store the data of their users (e.g., personal information, IP address) according to their data usage policies and use it for business purposes. The state capital Potsdam has no influence over the data collection and its further use by the social networks. There is no knowledge about the extent, location, and duration of data storage, to what extent the networks comply with existing deletion obligations, what evaluations and connections with the data are made, and to whom the data is passed on.
Links to Websites of Other Providers
The websites of the state capital Potsdam contain links to websites of other providers. We have no influence over whether these providers comply with data protection regulations.
Your Rights
You have the following rights under Articles 15 to 22 of the GDPR, provided the legal requirements are met:
- Right to access, rectification, erasure, restriction of processing, data portability, withdrawal, and objection.
- Right to Complain to the Supervisory Authority:
According to Article 77 of the GDPR, you also have the right to complain to the supervisory authority if you believe that the processing of your personal data is not lawful. The address of the competent supervisory authority is:
The State Commissioner for Data Protection and the Right to Inspect Documents
Dagmar Hartge
Stahnsdorfer Damm 77
14532 Kleinmachnow
Telephone: 033203-356-0
Fax: 033203-356-49
Email: poststelle@LDA.brandenburg.de
Contact Information for the State Capital Potsdam
You can reach us at the following contact details:
Landeshauptstadt Potsdam
Friedrich-Ebert-Straße 79/81
14469 Potsdam
Telephone: 0331-289 0
Email: poststelle@rathaus.potsdam.de
Contact Information for the Data Protection Officer
You can reach the data protection officer at:
Landeshauptstadt Potsdam
Data Protection Officer
Friedrich-Ebert-Straße 79/81
14469 Potsdam
Telephone: 0331-289 1082
Email: datenschutz@rathaus.potsdam.de
We use the services of werk21 GmbH, Krausnickstraße 3, 10115 Berlin, for the maintenance of our website (technical support and updates) as a processor in accordance with Article 28 of the GDPR.
We use the services of netzhaus AG, Ziolkowskistr. 8, 14480 Potsdam, for the hosting of our website as a processor in accordance with Article 28 of the GDPR.
Wir nehmen für das Hosting unserer Webseite die Leistungen der netzhaus AG, Ziolkowskistr. 8, 14480 Potsdam als Auftragsverarbeiter gemäß Artikel 28 DSGVO in Anspruch.
